Section 1 – DOCUMENTS REQUIRED (TO BE SENT VIA E-MAIL PRIOR ARRIVAL) - DOCUMENTS USUALLLY REQUIRED FOR AUTHORITIES – HARBOUR MASTER /CUSTOMS/PORT HEALTH / IMMIGRATION)
a- Clearance of the last port of call (if Brazilian)
b- 1 copy of the IMO Crew list showing seamen´s book numbers/expiration date, date/place of embarkation, passport numbers/expiration date.
c- 1 copy of the Passenger List (if any)
d- 1 copy of the Ship Sanitation Certificate
e- ISSC Certificate
f- 1 copy of the Ballast Water (Brazilian NORMAN 20 form)
g- 1 copy of the Ship's Registry Certificate
h- 1 copy of minimum safe manning certificate
i- 1 copy of the Port State Control last report
j- 1 copy of the Interim/Full Term ISSC Compliance Certificate k- GMDSS sheet
l- 1 Copy of Class certificate
m- 1 Copy of P & I certificate
n- 1 Copy of Register certificate
o- 1 Copy of the Ship’s Particulars
p- 1 copy of Crew Vaccination list (against yellow fever)
q- 1 copy of the Health Maritime Declaration
r- 1 copy of the Ship's Store List
s- 1 copy of the Bonded Store List
t- 1 copy of the Narcotics List
u- 1 copy of the Last Ports of Call list.
v- 1 Copy of Nil List
x- 1 Copy of Crew Effects Declaration
Attention to below Port Health Authority demands:
aa- 1 Copy of latest Garbage Disposal Certificate (Garbage Disposal is compulsory anyway)
bb- 1 Copy of latest Air Condition Cleaning Maintenance Certificate (Log Book Report indicating cleanness and maintenance may be alternatively accepted at discretion of Port Health Inspector, in case it is not accepted the service may be demanded by Health Authority before sailing).
cc- 1 Copy of latest Fresh Water Analysis Certificate. (in case not available, same may be demanded by Health Authority before sailing).
dd- 1 Copy of latest Pest Control Certificate (Validation accepted is 6 months – however – in case living insects is verified during port health inspection, new pest control services may be demanded before sailing.
请严格按要巴西报告要求执行，发送SAILING PLAN,POSITION REPORT,DEVIATION REPORT,FINAL REPORT等报告.
未遵从规定罚款罚款罚款！(*) Non-compliance is subject to fines to ship/owners.
TYPES OF MESSAGES:
(1)Type 1 - Sailing Plan:
(a) This report contains the basic information required to estimate the vessel’s position and should be sent:
(i) When the vessel joins the SISTRAM system
(ii) When departing from a Brazilian port
(iii) When entering the Brazilian SAR area from other ports
(b) The report consists of items (in order of transmission): A, B, G, I, L, V, M, X, Y (see THE IMO STANDARD SHIP REPORTING SYSTEM).
(c) The report should be sent as early as possible prior to entering the SAR area or prior to departure from a Brazilian port. In port, it may be sent as a written document.
(2)Type 2 - Position Report:
(a) This report confirms that the vessel has departed or if its position is correct as per the Sailing Plan, and should be sent within the first 24h after departing from a Brazilian port
(b) The report consists of items (in order of transmission): A, B, C, E, F, M, X, Y (see THE IMO STANDARD SHIP REPORTING SYSTEM)
(3)Type 3 - Deviation Report:
(a) This report provides information for necessary corrections to the Sailing Plan and should be sent:
(i) Whenever the vessel's position deviates 25 n miles or more from the original track
(ii) When the destination port is changed
(iii) When other changes occur resulting in changing the Sailing Plan
(b) The report consists of items (in order of transmission): A, I, L, M, X, Y (see THE IMO STANDARD SHIP REPORTING SYSTEM).
(4)Type 4 - Final Report:
(a) This report provides the information which terminates the participation in SISTRAM. Accordingly, reports should be sent at least one hour before entering the destination port or when exiting from the Brazilian SAR area.
(b) The report consists of items (in order of transmission): A, K, X, Y (see THE IMO STANDARD SHIP REPORTING SYSTEM).
a- Vessel information and Certificates
b- Bridge log
c- Pollution Prevention Records / Equipment
d- Navigation Safety
e- ILO / OSHA
f- Deck walk
g- Lifesaving Equipment
h- Fire Protection Equipment
i- Machinery Space
j- Cargo Pump rooms
k- IGS (if so equipped)
l- Drills / test m- ISPS
n- Gyro Compass Calibration
o- Life-rafts inspection
p- Nautical Charts next port, updated Nautical Publications (list of Light and Fog Signals, Notice to Mariners, List of Radio Signals, tide table, etc). There are local British Admiralty Representatives in the port.
EPIRB DETAILS Please inform EPIRB details as follows: EPIRB NUMBER:
OPERATION SYSTEM ( ) COPAS SARSAT ( )
INMARSAT SITUATION’S NUMBER INMARSAT – A/B/C/M (PLEASE INFORM ALL AVAILABLE)
HULL COLOR: HULL TYPE (IF DOUBLE OR SINGLE)
SUPERSTRUCTURE COLOR: RADIO TELEX (YES / NO):
a) All vessels calling Brazilian waters must be in strict accordance with Brazilian regulation about Ballast Water Management (regulation NORMAN 20 - attached), and the non-compliance is subject to heavy fines.
b) According to Harbour Master and Law no.9.966 dated April/2000, no de-ballasting of water tanks, including residues of holds washing/cleaning is allowed neither at berth nor at anchorage area.
c) For de-ballasting operation of water tanks and residues of holds washing/cleaning, please follow the Marpol regulation.
d) All Vessels calling Brazilian ports must present (via their agents) the IMO ballast water form (according to NORMAN 20) dully filled-up with complete information maximum 48 hours before Vessel’s arrival at each Brazilian port, otherwise berth may not be granted and Harbour Master may apply heavy fines.
e) NORMAN 20 IMO Ballast Water form must be sent to us scanned by mail (preferable) or by fax. File attached on our pre-arrival questionnaire.
f) Ballast water exchange reports must be kept on board for 2 years.
Upon changing the Ballast Water, you should keep in mind the safety aspects of the crew and the ship and do it within favorable meteorological conditions. The following measures must be taken:
a) the ships must arrange the Ballast Water change at least 200 miles away from the nearest land and in waters at least 200 meters deep, considering the procedures determined by this Regulation.
b) in the cases that the ship cannot make the Ballast Water change in conformity with item “A”, the change must be carried out as far as possible from the nearest land and, in all cases, at least 50 nautical miles away and in waters at least 200 meters deep.
- Food or medicines expired or improperly stored / packed
- Lack / expired of any ship's certificates
- Vessel's hygienic general cleanliness conditions
- Brazilian or vessel's flags always in good condition
- Bulbous bow and seaside lamps
- Rat guards must be placed immediately upon docking and kept until sailing.
- Gangway net protection must be placed immediately when lowered and cannot rest on pier.
- Presence of living insects (cockroaches and rodents are not tolerated
- Frozen food must be properly packed/stored. Wrapping in newspaper/colored plastic not allowed.
- Garbage must be conditioned inside plastic bags and placed into covered drums. (not hanging on board.
- Sewage tank must be kept sealed during port-stay.
- Yellow flag to be hoisted up either vessel at inner roads or alongside and lowered only upon port health authority order.
- Very heavy fines are imposed for non compliance of such demands doubled when recidivist.
b- Assure to keep safety equipments and original certificates on board for eventual routine inspection (PSC). It is imperative to keep vessel’s safety equipments and original certificate duly updated.
c- Assure to keep original stcw-78 certificate for any of the minimum safety manning crew (as per certificate)
d- Assure to avoid any potential oil leakage into once fine are heavy and vessel detained for inquiry.
e- Assure to not exceed loading line mark (plimsoll mark over limit) while in port. Pilotage/Harbor Master very restricted this respect.
f- A strict care of Vessel's access must be taken so that strangers are absolutely hindered to come on board.
g- According to prevailing law vessel's accommodation and Jacob's ladders must be kept raised all the time either vessel outer/inner roads.
h- When Vessel is alongside (berth / pier) only the quay side accommodation ladder is allowed.
i- Hull maintenance and/or any other maintenance necessary to be performed at roads (including painting) are not allowed without previous authorization. Please advise us if necessary, informing details and time required, so we can get proper authorization
j- During vessel’s stay at roads or even berthed, vessel must be keep standing by on channel 16.
k- Slack ropes compromise Vessel’s safety. Please make sure that all ropes are properly tight. (*) Non-compliance is subject to fines to ship/owners.
l- Chandlers, repair shops, sludge removal, garbage removal and/or any other kind of service and/or company to perform services at/for ship must be previously authorized before going on board. If fixed by Master or owners, please instruct them to get in contact with agents prior going on board.
m- Dispatch of couriers / spare parts to Vessel Case Owners decide to send any parcel (spare parts/documents/crew mail), please advice in advance so we can pass to Owners proper way for that.
n- Sludge / garbage removal companies must be duly authorized by Port Authority, and must have in line with environmental law. Besides above, we reinforce that, whenever necessary to collect / remove garbage or sludge, agents must be previously consulted / advised. (*) Non-compliance is subject to fines to ship/owners.
o- Working schedule: 01x07 - 07x13 – 13x19 – 19x01 hours, whenever an absence is detected please contact agents immediately. Exception made for the piers where a boat is required for reaching the Vessel, when shifting time moments should consider a gap (maximum 1 hour) for shifting.
Brazil remains under quarantine restrictions, measures and special procedures all over the country (with particularities at each city/states based on COVID cases numbers), and most of companies keep “home working”.
Special attention (and demands) are still in force, for the vsl´s inward clearance, specially from Health Authorities.
Despite the above, ALL BR ports remain open for business, and all vsl´s are being authorized to berth/sail, except when there are confirmed cases of COVID on board.
Crew change follows still under severe restrictions and special procedures are being adopted. Also, courier services may still suffer small delays.
Airports are also working normally , following restrictions + procedures from the air companies and destinations.
(*) We are suggestion owners to CHECK with agents prior confirming crew change and/or sending courier or spare parts.
Fines and/or more severe restrictions can be applied, due to non-compliance of any of the Authorities recommendations/rules/demands in force.
Government keep gathering together every day, for studying new alternative measures and to review the ones already in force. New actions and procedures can be declared at any time according to the evolution of the pandemic.
We will keep following the situation, closely, and will advise all parties immediately in case something changes, and affects port/vessels operations.
Pls do not hesitate to contact us in case of doubts.
All vessels taking bunkers in Brazil or entering Brazilian ports must be supplied with fuel oil with a maximum sulphur content of 0.5% m/m.
Therefore, until the relevant authority revises the criteria, vessels equipped with open-loop scrubbers can burn HSFO (up to 3.5% m/m) and discharge washwater in Brazilian waters, so long as the EGCS meets the requirements of the
Convention and its various guidelines.
Ministry of Labour NR-29 and IMO Circular 1331 must be duly complied by vessel. As long as both rules are followed and risk to personnel during transit on accommodation ladder is eliminated, Master is responsible for the correct arrangement.